What data we collect
We collect standard web usage data about visitors to our site (e.g. your IP address, and details of which version of web browser you used). This data is not linked to any personal identifier.
If you subscribe to our newsletter, we collect your email address and any additional information you provide in the form.
When we send you an email, we collect data on how you use our emails – for example whether you open them and which links you click on.
If you tell us that you are thinking of standing for public office or want to volunteer for a specific role we will contact you directly. We refer to this as candidate and volunteer data. Further information candidates and volunteers share with us (e.g. over the phone or by email) may be added to the data on an ad-hoc basis.
What we use your data for
Web usage data can be viewed by our Committee and our web developer and is used to improve the quality of the website and understand the impact of our work.
Subscription data can be viewed by our Chair, our social media consultant and our web developer. The data is used to send emails and manage volunteers.
Candidate data is shared with our Chair and a limited number of the Committee. Our Candidate Recruitment Officer maintains a (password protected) list of candidates. This is used to help us contact and support candidates.
Where your data is stored
We store personal data on a password protected Excel spreadsheets and in Mailchimp.
Keeping your data secure
Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit.
Any data you send is at your own risk.
Disclosing your information
We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass on your details to other websites.
What are cookies ?
Cookies are small text files that are used to store small pieces of information. The cookies are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make the website more secure, provide better user experience, and understand how the website performs and to analyze what works and where it needs improvement.
What types of cookies do we use ?
Third Party Statistics Cookies: These cookies help analytics programmes like Google Analytics to determine the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit etc. These data help us understand and analyze how well the website performs and where it needs improvement.
Functional Cookies: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing contents on the website on social media platforms.
How can I control the cookie preferences ?
Different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more out more on how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org.
Finding out more
You can ask us what information we hold about you by emailing firstname.lastname@example.org.
If you’ve signed up for any email subscriptions, you can unsubscribe at any time by clicking the link at the bottom of the email.
If you’d like us to delete all your personal data, email us at email@example.com.